Accounts Payable
ProductInvoice inbox, draft bills, vendor payments, checks, and a real AP workflow instead of a ledger with attachments bolted on.
- + Invoice inbox + OCR
- + Draft bill review
- + Bills, checks, and vendor payments
Real accounting operations
Accounting for operators.
Built for the firms that support them.
AP, AR, documents, reconciliation, and close — in one system. No add-ons. No stitched workflows. No month-end cleanup.
The real problem
Either you'll ignore it. Or you'll live inside it. Both are wrong.
Accounting software assumes you're one of two people:
Either you'll ignore it.
Or you'll live inside it.
You're neither. You're running a real business — or you're the firm keeping the books for dozens of them.
Operators need to know their numbers are right without living inside their accounting software.
Firms need to manage many clients without stitching together five disconnected tools.
That's the gap.
What your other software ignores
You finished the work. You still don't know what you kept.
Your invoicing tool shows what you billed. Your bank shows the deposit. But the real number — what you actually kept after every cost — never appears anywhere.
Because the software that runs your operations was never built to run your books.
Real margins, not rough estimates
Revenue minus direct costs is not your margin. Overhead, depreciation, insurance, and allocations are real costs on every engagement. VisiBooks accounts for all of them — so your margin is what you actually kept.
Loans and assets tied to the ledger
Every vehicle, piece of equipment, or property you're financing has a loan balance, a depreciation schedule, and a real equity position. VisiBooks tracks all three — so you know what you own versus what you owe.
The full lifecycle, not just a line item
Assets don't just sit on a balance sheet. They depreciate, get used, get repaired, get disposed of. VisiBooks tracks the full lifecycle and makes sure every event hits the right account automatically.
Complete accounting operations
VisiBooks is not just a ledger.
It covers payables, receivables, document automation, vendor onboarding, reconciliation, close, and the control layer underneath all of it. The point is not to give you another accounting shell. The point is to run the whole accounting system.
Accounts Receivable
ProductCreate invoices, collect payments, issue credit notes, and keep receivables connected to the ledger instead of scattered across tools.
- + Invoices and payments
- + Credit notes
- + AR tied directly to the ledger
AP Automation
ProductCapture invoices and receipts, classify documents, match backup to transactions, and route exceptions instead of burying them.
- + Receipt + invoice inbox
- + OCR and extraction
- + Exception-first workflow
AI Assist
ProductUse AI for extraction, classification, categorization suggestions, and exception reduction without letting it become the source of accounting truth.
- + Invoice and receipt extraction
- + Categorization suggestions
- + Confidence-aware review
Native Desktop App
ProductRun VisiBooks as a native desktop app with keyboard-first navigation, instant launch, and local responsiveness for heavy accounting work.
- + Native macOS, Windows, and Linux
- + Keyboard-driven workflow
- + Offline cache + real-time sync
W-9 Collection
ProductRequest W-9s from vendors, track completion, store tax documents, and keep vendor compliance tied to payables.
- + W-9 requests
- + Signed tax document storage
- + Vendor compliance tracking
Loan Tracking
ProductTrack debt, schedules, principal and interest splits, and loan-linked accounting instead of managing obligations off-ledger.
- + Loan schedules
- + Principal vs interest
- + Debt tied into close
Fixed Assets
ProductTrack assets, activation, depreciation, and disposals inside the accounting system instead of managing a side register.
- + Asset register
- + Depreciation lifecycle
- + Disposals and audit trail
Insurance & COI
ProductTrack policies, allocate insurance cost, and monitor certificates of insurance for vendors and subcontractors.
- + Policy tracking
- + Cost allocation
- + COI expiry monitoring
Command Center
ProductRun accounting from one operating surface for exceptions, cash, close readiness, and the work that actually needs judgment.
- + Exception Center
- + Cash Command Center
- + Close readiness
Reconciliation & Close
ProductStatement-backed reconciliation, invalidation when data changes, and close controls that keep historical books sealed.
- + Statement-first reconciliation
- + Automatic invalidation
- + Period close controls
Control Layer
ProductImmutable posted entries, integer arithmetic, audit trail, and accounting rules that are enforced instead of suggested.
- + Append-only audit trail
- + Immutable posted entries
- + Deterministic accounting
The ledger underneath
Accounting that runs itself. A ledger you can always trust.
Your cash always ties.
VisiBooks continuously matches bank and processor activity against your ledger. No mystery deltas. No silent drift. Cash equals ledger — or you know exactly why not.
Rules you cannot break.
Entries must balance
Posted entries are immutable
Periods close permanently
Trial balance always equals zero
Assets always equal liabilities + equity
Correctness is not a setting.
It's structural.
You're only interrupted when necessary.
Auto-handle what's obvious. Surface what's ambiguous. Ten transactions categorized automatically. One question when something needs judgment.
When you need control, it's fast.
A spreadsheet-native general ledger. Tab. Enter. Post. No modal chains. No page reloads. You move at the speed you think.
Close without anxiety.
Reconciled
Every transaction matched
Nothing orphaned
No stray entries
Reports locked
Deterministic output
Close the period. Lock it. Move forward.
Your books stay sealed.
Who uses VisiBooks
Built for businesses that do real work.
Service businesses
Consulting, design, agencies, professional services. You bill for time and expertise — VisiBooks keeps your receivables, payables, and cash position clean without a finance team.
Trades and construction
HVAC, plumbing, electrical, GCs, remodelers. Jobs run for weeks or months, costs hit before revenue, and you need to know — job by job — what you actually kept.
Property and real estate
Investors, short-term rental operators, landlords. Assets that carry loans, generate income, and require maintenance. Property-level P&L without the spreadsheet.
Multi-entity operators
Multiple companies, multiple properties, multiple divisions. Separate books for each entity. One consolidated view across all of them.
Bookkeeping firms
Manage all your clients in one system. Switch between client ledgers instantly, apply fixes across entities, and keep books consistent across your entire portfolio.