Accounts Payable
ProductInvoice inbox, draft bills, vendor payments, checks, and a real AP workflow instead of a ledger with attachments bolted on.
- + Invoice inbox + OCR
- + Draft bill review
- + Bills, checks, and vendor payments
Product overview
Full accounting software for operating businesses.
VisiBooks gives you real accounts payable, real accounts receivable, document automation, vendor compliance, fixed assets, debt tracking, exception management, reconciliation, close, and the accounting controls underneath all of it. You do not need a separate AP tool, a separate invoice inbox, a separate W-9 workflow, and a fragile ledger trying to reconcile the mess after the fact.
Full AP Full AR AP automation W-9 collection Fixed assets Command center Reconciliation + close
Complete accounting operations
VisiBooks is not just a ledger.
It covers payables, receivables, document automation, vendor onboarding, reconciliation, close, and the control layer underneath all of it. The point is not to give you another accounting shell. The point is to run the whole accounting system.
Accounts Receivable
ProductCreate invoices, collect payments, issue credit notes, and keep receivables connected to the ledger instead of scattered across tools.
- + Invoices and payments
- + Credit notes
- + AR tied directly to the ledger
AP Automation
ProductCapture invoices and receipts, classify documents, match backup to transactions, and route exceptions instead of burying them.
- + Receipt + invoice inbox
- + OCR and extraction
- + Exception-first workflow
AI Assist
ProductUse AI for extraction, classification, categorization suggestions, and exception reduction without letting it become the source of accounting truth.
- + Invoice and receipt extraction
- + Categorization suggestions
- + Confidence-aware review
Native Desktop App
ProductRun VisiBooks as a native desktop app with keyboard-first navigation, instant launch, and local responsiveness for heavy accounting work.
- + Native macOS, Windows, and Linux
- + Keyboard-driven workflow
- + Offline cache + real-time sync
W-9 Collection
ProductRequest W-9s from vendors, track completion, store tax documents, and keep vendor compliance tied to payables.
- + W-9 requests
- + Signed tax document storage
- + Vendor compliance tracking
Loan Tracking
ProductTrack debt, schedules, principal and interest splits, and loan-linked accounting instead of managing obligations off-ledger.
- + Loan schedules
- + Principal vs interest
- + Debt tied into close
Fixed Assets
ProductTrack assets, activation, depreciation, and disposals inside the accounting system instead of managing a side register.
- + Asset register
- + Depreciation lifecycle
- + Disposals and audit trail
Insurance & COI
ProductTrack policies, allocate insurance cost, and monitor certificates of insurance for vendors and subcontractors.
- + Policy tracking
- + Cost allocation
- + COI expiry monitoring
Command Center
ProductRun accounting from one operating surface for exceptions, cash, close readiness, and the work that actually needs judgment.
- + Exception Center
- + Cash Command Center
- + Close readiness
Reconciliation & Close
ProductStatement-backed reconciliation, invalidation when data changes, and close controls that keep historical books sealed.
- + Statement-first reconciliation
- + Automatic invalidation
- + Period close controls
Control Layer
ProductImmutable posted entries, integer arithmetic, audit trail, and accounting rules that are enforced instead of suggested.
- + Append-only audit trail
- + Immutable posted entries
- + Deterministic accounting
What the system covers
Core accounting
- Chart of accounts and journal entries
- Bank feeds and transaction inbox
- Reconciliation and period close
- Append-only audit trail
Operations layers
- Bills, invoices, checks, and payments
- Invoice and receipt inbox automation
- Vendor tax document collection
- Fixed assets, loans, insurance, and exception workflows
- Native desktop app for keyboard-first accounting
What this replaces
Spreadsheet-led close process
Manual tie-outs, ad hoc exception lists, and a month-end scramble to figure out what changed.
Fragmented AP stack
One tool for OCR, one for approvals, one for commitments or vendor compliance, and a separate accounting system downstream.
Ledger-only accounting products
Systems that can post debits and credits but do not actually run the operating workflows around them.
Fixed assets
Track assets, depreciation, and disposals in the same system as the ledger instead of maintaining a fragile spreadsheet register.
See fixed assets →Debt and capital structure
Loans are tracked as operating realities, not just monthly journal lines. Principal, interest, schedules, escrow, and balances stay visible.
See loan tracking →Insurance and COIs
Track insurance policies, allocate insurance cost, and keep vendor certificates visible before compliance becomes a year-end scramble.
See insurance tracking →Command center
Run exceptions, cash, and close readiness from one operator surface instead of stitching together disconnected reports and to-do lists.
See command center →One accounting system. Not five disconnected tools.
If you want books that reflect how the business actually operates, the workflows around AP, AR, documents, vendors, and close have to live in the same system as the ledger.